Copy and pasting between Windows programs can cause unwanted formatting to be carried over. Copying text from Internet Explorer into Outlook is one example of this that I see a lot and Word to Word does it too. A trick that I picked up for avoiding this copying of formatting comes from a while back: copying into Notepad and pasting from there. Doing the copy/paste shuffle in that way strips off the formatting baggage and alllows the default formatting for the particular destination to be applied. There may be other and slicker ways to do this but what I have described works for me.

The addition of IMAP capability to Gmail attracted a lot of attention in the blogosphere last week and I managed to flick the switch for the beast courtesy of the various instructions that were out there. However, when I pottered back to the settings, the IMAP settings had disappeared. A quick look at the Official Gmail Blog confirmed why: the feature wasn’t to be available to those who hadn’t set their language as US English. My setting of UK English explained why I wasn’t seeing it again, a strange observation given that they are merely variants of the same language; I have no idea why I saw it the first time around. My initial impression was that the language setting used was an operating system or browser one but this is not how it is. In fact, it is the language that you set for GMail itself in its settings; choosing US English was sufficient to make the IMAP settings reappear while choosing UK English made them disappear again. Personally, I am not sure why the distinction was made in the first place but I have Evolution merrily working away with Gmail’s IMAP interface without a bother. To get it going, I needed that imap.gmail.com needed an SSL connection while smtp.gmail.com needed a TLS one. After that, I was away and no port numbers needed to be supplied, unlike Outlook.

It seems a little strange to my eyes but Evolution cannot import Outlook PST files. On one level, I see a certain amount of sense: after all, Outlook is a Windows application and Evolution remains resolutely on the Linux side of the divide. Nevertheless, it is still a pesky nuisance. The cure is, very oddly, to import data from Outlook into Mozilla Thunderbird and pop the Thunderbird files into the Evolution mail folder. Both Evolution and Thunderbird share the same file formats so all is hunky dory since Evolution should just realise that they are there and bring them in. That’s what happened for me and I have now migrated all of my old emails. Evolution’s single file import wizard is there for those times when a spot of extra persuasion is needed; the data files are those without the file extensions. As it happened, I didn’t need it.

With its imminent launch and having had a quick at one of its beta releases, I decided to give Office 2007 a longer look after it reached its final guise. This is courtesy of the demonstration version that can be downloaded from Microsoft’s website; I snagged Office Standard which contains Word, Excel, PowerPoint and Outlook. Very generously, the trial version that I am using gives me until the end of March to come to my final decision.

And what are my impressions? Outlook, the application from the suite that I most use, has changed dramatically since Outlook 2002, the version that I have been using. Unless you open up an email in full screen mode, the ribbon interface so prevalent in other members of the Office family doesn’t make much of an appearance here. The three-paned interface taken forward from Outlook 2003 is easy to get around. I especially like the ability to collapse/expand a list of emails from a particular sender: it really cuts down on clutter. The ZoneAlarm anti-spam plug-in on my system was accepted without any complaint as were all of my PST files. One thing that needed redoing was the IMAP connection to my FastMail webmail account but that was driven more by Outlook warning messages than by necessity from a user experience point of view. I have still to get my Hotmail account going but I lost that connection when still using Outlook 2002 and after I upgraded to IE7.

What do I make of the ribbon interface? As I have said above, Outlook is not pervaded by the new interface paradigm until you open up an email. Nevertheless, I have had a short encounter with Word 2007 and am convinced that the new interface works well. It didn’t take me long to find my way around at all. In fact, I think that they have made a great job of the new main menu triggered by the Office Button (as Microsoft call it) and got all sorts of things in there; the list includes Word options, expanded options for saving files (including the new docx file format, of course, but the doc format has not been discarded either) and a publishing capability that includes popular blogs (Wordpress.com, for instance) together with document management servers. Additionally, the new zoom control on the bottom right-hand corner is much nicer than the old drop down menu. As regards the “ribbon”, this is an extension of the tabbed interfaces seen in other applications like Adobe HomeSite and Adobe Dreamweaver, the difference being that the tabs are only place where any function is found because there is no menu back up. There is an Add-ins tab that captures plug-ins to things like Adobe Distiller for PDF creation. Macromedia in its pre-Adobe days offered FlashPaper for doing the same thing and this seems to function without a hitch in Word 2007. Right-clicking on any word in your document not only gives you suggested corrections to misspellings but also synonyms (no more Shift-F7 for the thesaurus, though it is still there is you need it) and enhanced on-the-spot formatting options. A miniature formatting menu even appears beside the expected context menu; I must admit that I found that a little annoying at the beginning but I suppose that I will learn to get used to it.

My use of Outlook and Word will continue, the latter’s blogging feature is very nice, but I haven’t had reason to look at Excel or PowerPoint in detail thus far. From what I have seen, the ribbon interface pervades in those applications too. Even so, my impressions the latest Office are very favourable. The interface overhaul may be radical but it does work. Their changing the file formats is a more subtle change but it does mean that users of previous Office versions will need the converter tool in order for document sharing to continue. Office 97 was the last time when we had to cope with that and it didn’t seem to cause the world to grind to a halt.

Will I upgrade? I have to say that it is very likely given what is available in Office Home and Student edition. That version misses out on having Outlook but the prices mean that even buying Outlook standalone to compliment what it offers remains a sensible financial option. Taking a look at the retail prices on dabs.com confirms the point:

Office Home and Student Edition: £94.61

Office Standard Edition: £285.50

Office Standard Edition Upgrade: £175.96

Outlook 2007: £77.98

Having full version software for the price of an upgrade sounds good to me and it is likely to be the route that I take, if I replace the Office XP Standard Edition installation that has been my mainstay over the last few years. Having been on a Windows 95 > Windows 98 > Windows 98 SE > Windows ME upgrade treadmill and endured the hell raised when reinstallation becomes unavoidable, the full product approach to getting the latest software appeals to me over the upgrade pathway. In fact, I bought Windows XP Professional as the full product in order to start afresh after moving on from Windows 9x.